CASE STUDY
With numerous offices in London and South Africa and global network of partners , the users range from consultancies to global Fortune 500 organisations managing everything from consulting , IT , strategic , marketing , new product launches and innovation , NPD , construction , large mining and engineering projects and programmes .
The PPO project and portfolio management tool has been designed from the ground up to be a highly scalable , web-based , Software-as-a-Service , SaaS application . With extensive policies , procedures , and automated systems in place , the application remains available to users . The underlying architecture ensures that the system scales exceptionally well , whether you have five or 1,000 users .
Our pre-configured solutions for the traditional project management office , Agile Software Development or somewhere in between gets you working out of the box and is easily customisable to align your organisation ’ s way of work and delivers functionality for every aspect of project portfolio management .
Whether you are a large established enterprise or a vibrant new start-up , the scalable pricing options are designed to help business succeed . The terms for PPO usage include monthly subscription model , no long term contracts , no complex role-based pricing , free support , free product upgrades , unlimited bandwidth , unlimited document storage , unlimited projects
Implementation process
Project Portfolio Office offers a tried and assessed agile implementation approach that starts with the identification of the project portfolio management capabilities , that the client wants to introduce . These capabilities are then broken down into sprints or cycles of typically two weeks in duration .
Each cycle has a defined set of activities which include Requirements Definition and Planning , Administrator Set-up and Training , Demo , Testing and Awareness , User Training , User Q & A and Adoption Metrics Review .
These included :
• Overcoming data silos
• Improved visibility into project status
• Enhanced collaboration among teams leading to efficiency
• Effective resource management reducing conflicts
• Strategic prioritisation aligned with business goals
• Streamlined project planning and execution
• Enhanced risk management to mitigate disruptions
• Better compliance with internal policies
• Increased customer satisfaction through efficient project delivery
• Strengthened stakeholder relationships
• Better data management and reporting
• Providing accurate project insights for informed decision-making
Project Portfolio Office ’ s ability to report in multicurrency at any given time has been a major success story for the PMO . This contributes to the positive turnaround in its perception within the organisation , from being a cost centre to now being considered as a partner that is there to help the business succeed .
Confidence through documentation is another benefit . The documentation being created has instilled real confidence in PMO team members , and it is no longer seen as a tick box exercise . This clearer understanding leads to smoother sign-offs , especially in terms of governance-related matters .
And instead of lengthy , potentially chaotic email chains , team members are now able to have more organised , efficient , collaborative conversations within Project Portfolio Office itself .
Momentum Metropolitan Africa ’ s PMO does not operate in a vacuum , it functions with people who are sitting across various business lines that have been seconded to the PMO for certain work . This means that it is important to understand how much of their time is being spent on projects and easily account for this .
Project Portfolio Office ’ s approach is to become a long-term partner for clients to ensure they continuously derive incremental value from the tool which , by its very nature , will transform in accordance with the development of the client ’ s organisational maturity .
Post implementation benefits
After implementing Project Portfolio Office , Momentum Metropolitan Africa experienced numerous business and operational benefits .
Moving forward , Chidongo adds that he intends to put a monetary value to every effort put into the PMO in order to quantify what is being generated , not just from a monetary perspective , but also the value being created .
“ Our entire experience with Project Portfolio Office has been exceptional . The Project Portfolio Office team has forged a strong partnership with Momentum Metropolitan Africa , treating us as much more than a customer ,” reflects Chidongo . p
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